Custom form fields

Summary

Sparkhub lets you collect additional information about your guests by creating and using Fields. Think of them as additional questions for Event guests. You can have a "library" of Fields in the Fields area of Sparkhub. Then, you may select any of these to add to the Signup Form for any Event. You may decide for each Field whether to make it required, and whether to show it to the Host in their Host Portal. Guest responses will display when you view the Guest list on the Event in Sparkhub.

Details

Creating a Field

In your Sparkhub account, you can create a sort of "library" of Fields. Then, in individual Events, you can pull Fields from this library to collect data from guests.

To create a Field,

1. Select the "Fields" option from your menu. It has a clipboard 📋icon. 
2. Click the "Add" button.
3. In the "Text" area, write out the text you want guests to see. Most likely, this is a question you are asking them (eg, "Will you be joining us in person, or online only?")
4. Select the Field type: 
   1. Free Text: lets the guest write out a text response
   2. Single Select: you list possible valid answers (eg, "In person," "Online only") and the guest can choose only one. Click "Add Option" to add options to the list.
   3. Multiple Select: you list possible valid answers and the guest can choose more than one if applicable. Click "Add Option" to add options to the list.
5. Indicate if you want to require the guest to answer.
6. Indicate if you wish to display the responses in the Host Portal. If you do, the Host will see each guest's answer in their "Invite and View Guests" area of the Host Portal.

Editing a Field

In the Fields Library, 

1. Select the wrench 🔧 icon next to the Field you want to edit.
2. Make changes, then click Save.

Deleting a Field

In the Fields Library, select the "X" next to the Field you want to delete. Confirm to delete. If that Field it is still selected in the settings for an active Event, then it will stop showing on the Signup Page for the Event.

Note: if you then attempt to "add it back" (ie, create a new Field like it was before), Sparkhub will not connect this new version to existing Events since it contains a new ID behind the scenes. Treat it as a brand-new Field, delete the old (deleted) one from your Event settings, and re-add the new Field.

Using a Field

In any Sparkhub Event, you can add Fields to the Signup Form in the "Signup" tab. They will appear on the Signup Form in the order you list them in your Event setup. Once a guest has signed up, you will have a "Guests" tab where you can view their information.

Cloning

When cloning your own Event, the Fields you selected for the Signup Page will also be cloned. However, when cloning from another Sparkhub user, Fields will not be copied. This is because you may have different Fields in your Field Library than they do. Each user needs to create their own Field Library.

Best Practices & Notes

• Don't add too many Fields (questions) to your Signup Page. You'll be able to gather more information from your guests throughout your event; it's important during the signup phase that they can sign up very quickly. Select no more than one or two Fields, and make them quick and easy to answer!
• Don't show too many Fields to your Hosts. They may need to know some information, but don't clutter up their guest list view with superfluous info that is only of interest to you.